Transform MICE Operations with AI-Powered Tools
A complete operating platform for MICE operators — from lead capture and proposals to on-ground execution, financial reconciliation, and post-event analytics.
21
Integrated tools
60%
Ops time saved
50+
Enterprise clients
Operational Efficiency
Automate passport collection, room allocation, and itinerary updates — all in one platform
Financial Insights
Real-time budget tracking, MG exposure alerts, and reconciliation — no more spreadsheet chaos
Attendee Experience
Personalised itineraries, digital documents, and seamless check-ins for every participant
Streamlined Communication
WhatsApp-native updates and bulk messaging — keep every attendee informed without manual follow-up
Full Module Suite
Everything your MICE team needs,
all connected
Group Lead Management
Kanban pipeline, lead assignment, task management, quotation builder and revenue forecasting in one workspace.
Proposal Builder
Clone and send branded proposals in minutes. Access 100,000+ activities and 75,000+ hotels in the database.
AI Smart Forms
Bulk passport scanning, auto-validation, and WhatsApp document delivery.
Attendance Management
QR-based check-ins, real-time headcounts, venue access control and no-show marking for events of any size.
Communication Management
Bulk WhatsApp, Email and SMS campaigns with scheduling, tracking, and broadcast segmentation tools.
Tour Manager App
On-ground communication, live member tracking, QR attendance, and segmented messaging for tour managers.
Financial Insights
Budget definition to reconciliation. Track every scope change, cost, and vendor settlement — no silent overruns, complete audit trail.
Reporting & Analytics
Real-time dashboards for sales funnel, lead pipeline, conversion rates, and attendee engagement metriSegmented WhatsApp broadcasts, email cacs.
Compliance & Document Tracker
Multi-validation document collection for visa, travel, dietary, and logistics compliance — centralised and auditable.
Payment Collection
Integrated payment gateways, installment tracking, and automated payment reminders for group bookings.
Document Distribution
Automatically match and deliver flight tickets, visa copies, and hotel vouchers to each traveler via WhatsApp.
Itinerary Management
Build, share, and update personalised day-by-day itineraries for every attendee hub automatically.
Stock Management
Track event merchandise, kit distribution, and consumable inventory across multiple event locations.
Engagement Tools
Live polls, wordclouds, broadcast messages, opt-in consent flows, and real-time attendee feedback — keep every group engaged throughout.
Digital Checklist
Pre-event, on-ground, and post-event checklists shared with your ops team — track completion status in real time across all workstreams.
Close more deals
with less effort
Your sales team deserves better than a spreadsheet. Travelexic's pipeline gives every enquiry a structured home — with stage tracking, full comms history, budgeted cost mastering, and AI-generated proposals ready to send in hours.
- ✓Pipeline from RFQ to confirmed — no lead falls through
- ✓Cost mastering with supplier rates
- ✓Create Branded proposal PDFs using a database of hotels & day plans.
- ✓Conversion analytics by source, route, and sales rep
Group ops on
autopilot
From group creation to document collection, room pairing, and on-ground attendance — Travelexic automates the repetitive work your ops team spends entire days on. The result: 80% less manual effort per trip.
- ✓AI Smart Forms auto-fill from passport scans
- ✓Rooming wizard with custom assignment rules
- ✓Bulk document distribution via WhatsApp
- ✓QR-based attendance and session tracking
Upload once,
validate everything
Drop in a folder of passport scans — or let attendees upload directly via WhatsApp. Travelexic processes the entire batch in seconds, extracting names, DOBs, passport numbers, expiry dates, and nationality fields.
- ✓Supports JPEG, PNG, PDF — any quality level
- ✓Processes 100 documents in under 2 minutes
- ✓Auto-detects Indian and international passport formats
- ✓Side-by-side validation UI for quick human review
Personalised travel kits
via WhatsApp
Once processed, Travelexic bundles each attendee's e-ticket, visa copy, hotel voucher, and itinerary into a personalised PDF and delivers it directly to their WhatsApp — one tap, no app download required.
- ✓One-click bulk distribution to all attendees
- ✓Personalised per-attendee document bundles
- ✓WhatsApp delivery with read receipts
- ✓Fallback SMS + email if WhatsApp unavailable
Know exactly where
every dollar goes
Travelexic's Financial Insights bridges the gap between your event budget and the final client invoice. Track spend in real time, approve expenses on mobile, and generate reconciliation reports that close in hours — not weeks.
- ✓Live budget vs. actuals across all cost centres
- ✓On-ground expense capture via Tour Manager App
- ✓Vendor invoice management with approval workflows
- ✓Client billing export ready for finance teams
On-Ground Group Management
Complete operational control on the day — live headcounts, QR attendance, kit distribution, digital checklists, and broadcast messaging. Zero blind spots, zero paper.
- ✓QR-based attendance with real-time headcount dashboard
- ✓Auditable distribution of kits, SIMs, badges, and currency
- ✓Digital checklists tracked in real time across all workstreams
- ✓Segmented broadcast messaging by hub, group, or individual
AI-Powered
Let AI handle
the hard parts
Travelexic's AI layer reduces manual work by up to 80% — across document processing, room allocation, and reporting.
Bulk Passport & ID Scanning
Upload hundreds of scans. AI extracts names, validates documents in seconds — 98% accuracy.
AI Document Validation
Cross-checks names against bookings, flags mismatches, confirms visa eligibility automatically.
Smart Room Pairing
AI assigns roommates based on gender, dietary needs, seniority and custom criteria.
Travel Document Allocator
Matches tickets, visa copies, vouchers to each traveler's profile — delivered via WhatsApp.
AI Smart Forms
Self-filling forms from uploaded documents. 80% faster completion for attendees.
Intelligent Reporting
Natural language event summaries and financial reconciliation ready to share with clients.
FAQ
Common questions
Frequently Asked Questions
Ready to streamline your MICE operations?
See how it works walkthrough — we'll show you the exact workflows that save Thomas Cook and SOTC hours per trip.